Buttons

Many of your workflows might include small, repetitive tasks like making a meeting agenda or changing the status of a task. With the click of a button, you can automate these tasks and save time.

• Buttons are available on all plans, but certain button actions are only available on paid plans. You can learn more below →

• If someone has Full access or Can edit permissions in a page, they can create, edit, and click buttons in that page.

To create a button:

1. Type / in a page, then find and select Button.

2. Give the button a name and emoji.

3. Select New action and choose an action. Learn more about button actions below →

4. Add more actions if you’d like, then select Done.

• Insert blocks will add blocks of your choice, like text, bullets, toggles, and more, into your page.

• Add page to will add a page to a database of your choosing, and edit the properties of that page.

• Edit pages in will edit pages and properties in a database of your choosing.

• Send notification to will send a notification to specific people in your Notion workspace. Your recipient can be up to 20 people in your workspace, or people who are associated with a certain People property. Add a message that you want to go along with the notification.

• Send mail to will send an email from your Gmail account to one or more recipients. This action is only available to users on paid plans. Learn more about this below.

• Send webhook will send an HTTP POST request to a specific URL. This action is only available to users on paid plans. Learn more here →

• Show confirmation will open a small confirmation screen anytime someone clicks the button. For example, you can use it to show a warning before a page or database is changed by the button.

• Open page or URL will open a selected page or link. If you choose to set the button to open a Notion page, this could be an existing page or a page that’s created within the button itself.

• Send Slack notification to will send a notification to the Slack channel you want. Learn more about Notion's Slack integration here →

• Define variables will allow you to create a custom variable using mentions and formulas. You can then use this variable in other button actions. Learn more about this below.

This will send an email from your Gmail account to one or more email addresses when a trigger occurs. To set up your button to send an email via Gmail:

1. In your button settings, select Add action.

2. If you don’t have a Gmail account connected to your Notion account, you’ll be prompted to connect one. If your Notion account is already tied to a Gmail account, you’ll see your email address next to Send mail from. If you want to use another Gmail account for this automation, click on your email address → Add Gmail Account. Else you'll be prompted to connect a new account.

3. You can set up various parts of your email:

   • To: This could be a person property (like Whoever clicked or Page creator), a person in your workspace, or a specific email address. This email address can be external — it doesn’t have to belong to someone in your workspace or your organization.

     • Select CC/BCC next to the To field to optionally CC or BCC other people.

   • Subject: Enter a subject for your email. Select @ in the Subject field if you want your subject to mention a person, specific Notion page, or date. Select ∑ in the Subject field if you want to create a formula for your subject using properties of your button, like who clicked it, the date the button action was triggered, and more.

   • Message: Enter a message for your email. Select @ in the Message field if you want your message to mention a person, specific Notion page, or date. Select ∑ in the Message field if you want to create a formula for your message using properties of your button, like who clicked it, the date the button action was triggered, and more.

   • Send with display name: This optional display name will appear next to your email when your recipient receives it. Select @ in the display name field if you want your display name to mention a person, specific Notion page, or date. Select ∑ in the display name field if you want to create a formula for your display name using properties of your button, like who clicked it, the date the button action was triggered, and more.

     

   • Send replies to: If you want replies to your email to be sent to someone other than the email address you used to send it, you can use this optional setting to send the reply to whoever clicked your button, or a person in your workspace.

4. Click Done.

This will allow you to create a custom variable using mentions and formulas. You can then use this variable in other button actions. To define a variable:

1. In your button settings, select Add action.

2. Add a step and select Define variables.

3. Click on Variable 1 to give the variable a name, edit the formula, or duplicate it. You can also select Add variable.

4. Select @ or ∑ in the variable field to define your variables.

5. You can use these variables in additional button actions.

You can use mentions and formulas in your button actions to make your automations work better for you. For example:

• You might want to mention the date in the name of a new page that your button creates in a particular database.

• You might want to set up a button to send a notification to someone that mentions a specific page in your Notion workspace.

To include a mention or formula in a button action:

1. Hover over your button and click ⚙️.

2. Find an existing action or select Add another step.

3. As you set up the button action, select @ in the field if you want to include a date, person, page, or group. Select ∑ in the field if you want to create a formula.

4. Select Done.

To edit your button:

1. Hover over your button and click ⚙️.

2. Edit your button styling, name, and actions.

To delete your button:

1. Hover over your button and click ⋮⋮ in the left margin.

2. Click Delete to remove your button entirely.